HiveConf
Your whole conference, in every attendee's pocket
A pocket guide for your beekeeping conference, bee school, or field day: the schedule, a venue map, and talk reminders on every attendee's phone. Free for your event in exchange for a sponsor slot — or upgrade to run it ad-free. Built by beekeepers.
Or poke around the live demo event →
Organizer, speaker, or vendor? Sign in · Speakers and vendors: get listed so organizers can find you
Why beekeeping events use it
Schedules attendees actually use
Full program with tracks and speakers, from bee school breakouts to the honey show. Attendees star their talks and get a personal agenda with on-phone reminders before each one (no SMS or sign-up; they tap once to turn alerts on).
A map that answers “where do I go?”
Every session links to your floor plan with the room highlighted. No more hunting for signage.
No app store, no downloads
It opens from a QR code and installs to the home screen in two taps. Works offline once loaded, so spotty venue Wi-Fi is fine.
Last-minute changes, handled
Room swap? Cancelled talk? Edit once and phones pick it up within minutes of having signal; until then, attendees keep working from their saved copy.
Every talk has a shareable link
Post sessions straight to social media, with speaker photos and descriptions. Links survive room and time changes, and attendees can star a talk right from one.
Printables included
A QR flyer for the registration desk and a print-ready schedule, generated from the same data. No parallel spreadsheet to maintain.
How it works
- 1
Sign up with your email
No passwords; we send you a sign-in link and you're building in under a minute.
- 2
Build your event
Import your schedule from a spreadsheet (or hand it to your AI assistant), upload a floor-plan image, and draw your rooms on it. We review and approve new events before they go live.
- 3
Print the QR flyer
Attendees scan it once and carry the whole conference in their pocket.
Bring the AI assistant you already use
Connect Claude or ChatGPT to your event with a sign-in, nothing to install and nothing to paste, then hand it the spreadsheet, PDF, or web page you already have. It does the data entry; you stay in charge of what goes live.
Works with Claude, ChatGPT, Claude Code, and any assistant that supports MCP connectors. Optional: everything is just as easy to do by hand.
It can
- Import your schedule from a spreadsheet or last year's PDF, matching talks already on the grid instead of duplicating them.
- Add speakers and vendors from a list or from the vendor page on your website.
- Fill in venue, registration, and exhibitor details.
It always
- Shows you the plan and waits for your yes before saving anything.
- Never emails anyone or makes the event public on its own.
- Works only on the events you allow; disconnect it any time.
The app is free. A sponsor pays for it.
Not a trial, and not a stripped-down tier — everything above, for every attendee, at no charge. Here is the whole arrangement.
- You get
- The whole app — schedule, map, listings, reminders, printables — for every attendee, at no cost.
- We get
- One sponsor slot on your event's welcome screen, and a line at the bottom of the printed QR flyer.
- Nobody gets
- Your attendee list. Attendees never create accounts, and we never see who came.
And if you want more, here is everything we sell
- Turnkey setupA weekend of typing, done for you$199
- Premium seatThe sponsor placement becomes yours$299
- No sponsor placementsNothing commercial, anywhere$59
- Custom themeThe app in your colors$39
One time, for a single event. Never a subscription, and nothing here is required to run your conference.
Questions first? Get in touch.